How a VA can help you start and launch your online course

You’ve decided to create an online course – how exciting! But let’s be honest, there’s a LOT to do when launching your first online course!

From content creation, how to create beautiful graphics, building an email list, creating a social media marketing plan, how to successfully navigate the chosen online training platform, coming up with a launch strategy and let’s not forget what happens once the course has gone live!

The thought of this can be overwhelming, we totally get it!

How much time do you spend doing maintenance tasks for your course? Stats show that on average most course creators are spending 80-90% of their time sorting out admin related to their course. That leaves 10-20% to do marketing and selling. It’s evident that more time is spent working on tasks that aren’t going to make you money.

We’ve helped many course creators, just like you! Learning how to delegate is one of the best things a course creator can do. 

The question is what do you delegate?

The first step is to decide what you don’t enjoy doing or what you’re not very good at doing, write these things down. You’ve just created your delegation list!

By outsourcing the tasks that aren’t core functions of your business, like student support, editing, proofreading, creating graphics etc, you’re able to focus on the aspects of your online course that add value to the customer and will allow you to market your course and grow your business.

If you’re still feeling a bit unsure, we’ve put together a list of the most common tasks we can assist you with:


If you don’t already have branded templates for all of your content, this is something we can assist you with. You’ll want branded templates for things such as social media, slideshows, documents, emails and graphics to help keep all of these things aligned with your businesses corporate identity.

Sales Page

Keeping your businesses corporate identity aligned across your website and online teaching platform is important for students to recognise from a marketing perspective. We can assist you with the setup of your sales page on your chosen online training platform.

Course Material

We’re here to help with creating beautifully branded course material such as PDF’s, slideshows, videos, emailers etc. 

Course Modules

Save yourself time by having us upload all course modules, videos and graphics onto your online training platform. We’ll test and troubleshoot to ensure a smooth launching process once the course has gone live.

Feedback Forms/Surveys

This is a great way for you to promote your next course or to assist you with improving in the future. Asking your students for feedback and sharing their wins with others after completing your course provides great credibility. We’ll help set up a JotForm, Survey Monkey or any other survey platform you’re currently using at the end of your course.

Marketing Emailers

Whether it’s a marketing campaign to your existing email list or a way to keep your students updated and informed we’re able to assist with the setup and scheduling of all emailers. You’ll want to do things like send each student a Welcome Emailer, weekly check-ins and a Thank You Emailer once they’ve completed the course.

Marketing Content

There’s a lot of content you’ll want to create for marketing your course and your business. We’re here to help you with creating and/or formatting your lead magnets, social media content, slideshows, infographics, etc. We can also assist you with publishing and scheduling the content wherever you want for maximum visibility.

Social Media Management

Setting up your social media marketing plan to get your course out there should be one less thing to worry about! Facebook groups are a great place to build a community for your students to go to if they need help. Perfect place for you to hold weekly Q&A’s or simply provide some guidance using Facebook live.

Student Support

A great way for us to help is with student support. We can answer questions, deal with requests for refunds or coupons, help with tech problems accessing your content, share links to helpful resources, or even create short video tutorials.

10 Tasks you should assign to a virtual assistant

Being an entrepreneur involves wearing many hats. It’s also possibly one of the biggest reasons why entrepreneurs struggle to grow their businesses. When it comes to small business owners, you are the business. You’re handling every single aspect of your business. 

Working hard all day in your business and handling those time-consuming tasks after hours. It’s exhausting! If you don’t have a good look at your business and change the way you are doing things – you are heading for complete burnout.

Rather than trying to do it all yourself, it would be smarter to leverage your time with talented workers on your team.

You may want to consider adding a virtual assistant to your team. VAs as they are more commonly called, perform support-staff tasks and functions virtually by utilizing technology and working from their own fully equipped office.

10 Tasks you should assign to a virtual assistant:


Assistance gathering the necessary information on any topic, product, or competitor. Using the information to generate useful pros and cons lists or comparable spreadsheets to assist you in making an informed decision.

Data Entry

Capturing raw data that may be useful to the extent that they suggest the next steps and ways to optimise your operations. VAs can help translate your company’s data into plain English.

Inbox Management

In today’s day and age, the response time to a potential customer can make the difference between making the sale or not. Getting help managing your inbox can make all the difference. A VA can help you stay on top of your customer service tasks, create new business opportunities, resolve and escalate cases, replying to complaints in a proper manner within a specified time-frame. 


Sometimes all you need is a fresh set of eyes to catch any errors before hitting the publish button. Making use of a VA that specialises in such a service may shave hours off your workweek.

Social Media Management

Managing your social media platforms can be time-consuming however, as we know, it’s a complete necessity for your business. A VA can be a terrific resource in managing your social media presence. Give them specific guidelines on your brand’s voice and tone and what kind of content to share. They will be able to assist you with the image curation and post content, and post on your behalf. A virtual assistant skilled in social media management can help you create a social media strategy in line with your current marketing strategy. 

Ghost Blog Writing

Blogging helps boost SEO quality by positioning your website as a relevant answer to your customers’ questions. Whether you are lacking the time or skill, a VA offering ghost blog writing services will be a game-changer for your website’s traffic! 

Calendar Management

VA’s are great at streamlining and organising daily tasks and activities. Having someone with direct access to your diary may assist you and your team to be on time every time, avoid double bookings, make awkward cancellations or simply keep you from running around like a headless chicken.


Possibly one of the most important tasks in your business. Keeping up with daily bookkeeping tasks before your accountants call for them may help lighten your load. Ensuring your work has been invoiced and you have been paid for services rendered or products sold, after all, it is the reason you are in business.

Website Management

Websites require constant maintenance and updating. A virtual assistant would be a great, cost-effective option to assist with maintaining your website and store. Providing customer or student support, updating prices, and online inventory or processing orders.

Email Campaigns

Email marketing provides a reliable form of communication between your business and your customers. It’s a cost-effective solution to reach customers where they visit every day – their inbox. If you aren’t using email campaigns as a means of marketing you are missing out! It’s a great way to build a new audience or market to an existing one. Having a VA manage the entire process will make things a lot easier for you. From monthly planning, design, and creation to setting up once off newsletters or automated sequences.

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